This document was last updated on May 24th 2018
IMAP Inc, ("IMAP") is made up of different legal entities and partnerships registered in different jurisdictions, some of which are limited liability entities.
Where we process your personal data during your website visits, IMAP Inc. Sucursal en España is responsible for processing your personal data.
IMAP does not act as controller in the following situations:
- Personal data processed in connection with a contractual relationship or upon entering into a contractual relationship with a specific IMAP company. In this case, the person responsible for personal data is the IMAP contracting company, which is the company with which you or your employer have entered into or will contract.
- Personal data collected at the physical location of an IMAP country company. In this case, this national company is the person responsible for the personal data.
For websites of other providers to which links are referenced, the privacy and security policies of the owners of the external website apply.
- OUR COMMITMENT TO PRIVACY
We believe that the responsible use of personal information collected when you subscribe to receiving content is critical to our business objectives and reputation. As part of our commitment to privacy, we have adopted this Policy.
- RESPONSIBLE AND CONTACT DETAILS
The data controller within the meaning of the applicable regulations is IMAP Inc, Sucursal en España, Balmes 114 5º, 08008 Barcelona.
In case of questions related to this Policy please refer to our Data Protection Officer at firstname.lastname@example.org
- WHAT INFORMATION DO WE COLLECT FROM YOU?
Personal data means any information about an individual from which that person can be identified. It does not include data which has been anonymized such that a person's identity is removed.
We may collect, use, store and transfer different kinds of personal data. The categories of personal data which we process include:
- Contact Data such as names, job titles and other identifiers together with addresses, e-mail addresses and telephone numbers.
- Technical Data including internet protocol (IP) addresses, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website. This may also include information about how you use your website and our services.
- Marketing Data includes marketing and communication preferences and data used for networking and business development such as employment history, role and information about personal interests
- THE PURPOSE AND LEGAL BASIS OF PERSONAL DATA PROCESSING
To receive our publications, marketing materials, event invitations and news about IMAP you may be required to complete a subscription.
This information you provide in the subscription enables us to process your subscription. If you do not provide this information, we will regrettably be unable to process your subscription/event registration. Furthermore, you will not be able to attend our events or receive information from us in accordance with the areas you are interested in unless there is a legitimate interest of IMAP in which case your subscription is not required.
The legal basis for processing your data for the purpose specified in this section is the consent given in accordance with section 6 of this Policy, as well as the legitimate interest of IMAP.
IMAP has a legitimate interest in contacting existing and potential clients and business contacts with information about our services and other news which we believe may be of interest to you, as well as event invites.
In our legitimate interests of providing the best service and developing our business, we will process information in order to:
- provide you with a personalized service
- provide you with information on market trends and opportunities
- improve our services
- keep our site and systems safe and secure
- understand our clients and their business objectives
- update and enhance client records
- defend against or exercise legal claims and investigate complaints
- inspection procedures; and
- understand the effectiveness of our marketing.
We will carry out analytics to improve our services as set out above.
You have the right at any time to stop us from contacting you for our legitimate interests. You can unsubscribe from any email marketing using the links provided in the emails we send to you or by contacting us at email@example.com.
The personal data you provide in relation to receiving our publications, marketing materials, event invitations and news is processed with your explicit and unequivocal consent. Additionally, to understand what areas are of interest and how we can improve our content, we process your personal data related to your interaction with the e-mails we send to you. We do this for statistical/performance purposes. You provide this consent by clicking "Subscribe to newsletter" on the subscription.
You can opt out of receiving electronic communication from us and of processing your interactions with us at any time by clicking the unsubscribe link in the communication you receive from us or by contacting us at firstname.lastname@example.org. In such a case, we will stop using the data for electronic communication or measurement of interactions. Such withdrawal does not affect the legality of the operations for processing of your personal data prior to it. You may still receive e-mails directly from IMAP staff and employees you are in touch with based on the legal grounds applicable for the case (e.g. performance of a contract).
- YOUR RIGHTS
In accordance with the relevant provisions, you have the right to access, amend, delete, port your data, restrict and object the processing of your personal data.
If you would like to exercise any of these rights, please contact us at email@example.com. Your request will be analyzed and answered within one (1) month from receipt by us, in accordance with the law.
Should you wish to make a complaint regarding how we have processed your personal data, please contact us at firstname.lastname@example.org.
- TRANSFER OF DATA
As an international group we share information between our offices, a list of which is available here and is updated as necessary, and your personal data is made available to them. Some of these offices are located outside the European Economic Area (EEA) and the laws in these countries may not provide the same level of protection as in countries within the EEA. However, all our offices at all times will ensure a level of data protection at least as protective as that required in the EEA. We may also instruct third party suppliers to perform services such as software support, e-marketing campaigns, hosting our website, etc. on our behalf. In such cases we take the necessary contractual steps to ensure the adequate protection of your personal data. Your personal data will not be given to other third parties, apart from in limited circumstances such as when we host a joint event with a third party and you register to attend it. In such cases, you will be informed in advance that this is a joint event and if you register to attend it, your contact data will be shared with the other event organizers.
Forwarding the communication you receive from us: To improve your experience, we personalize the e-mails we send you and all links within them. If you decide to forward these e-mails to other recipients, they will be able to see some of your personal data, respectively your basic contact details and preferences from these links. We encourage you to request permission to forward the communication from recipients in advance.
- DATA RETENTION
We only keep your information for as long as it is necessary for the purposes of delivering the content you have registered for or subscribed to. If you no longer wish to receive such content and unsubscribe or you withdraw your consent to processing your data for that purpose, we will block your data within our system and no longer use the data for electronic communication. Our obligation relating to data retention periods may be specified in sector-specific legislation. Some statutes provide for mandatory retention periods which require us to delete personal data after the lapse of the data retention period.
Keeping your personal data secure is of utmost importance to us. We take appropriate technical and organizational measures according to industry standards to keep your information secure and protect it from unauthorized use or damage, both online and offline. For security reasons we cannot disclose these measures in details.